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Office and Finance administrator
Job Title: Office and Finance administrator
Date: May 2015
Reporting to : Group Managing Director
Location: Isles Hotel Group, Benbecula
Overall Purpose
To provide an efficient and effective office administration and financial control service to the Isles Hotel Group (Dark Island Hotel, Isle of Benbecula House Hotel and Borrodale Hotel), reporting to the Group Managing Director and in liaison with all other business managers.
Challenges
- To meet financial challenges within specified timescales with accurate business information that can be actioned accordingly.
- To ensure clear and effective information flow across the business to contribute to timely business decision making.
- To monitor costs across the business, identify variances and react accordingly.
Duties and Responsibilities
- To carry out general administration duties as required across the Isles Hotel group including responding to e mails and relevant requests from internal and external bodies.
- To liaise with internal departments accordingly and provide advice and information where required.
- To ensure that administrative targets are met with accurate and timely information generated and cascaded throughout the business to the relevant personnel.
- To compile 'month ends', 'credit card reconciliations,, 'cheque payments', 'BACS' information.
- To ensure that manual and electronic filing systems are organised and kept up to date in an efficient and effective manner to allow easy access and information retrieval invoices, cash book, nominal payments, wages, banking book.
- To sort, code and input invoices ensuring payment in an organised and effective manner, and to be aware of, and react to, all creditors and debtors.
- To gain knowledge of the business payment system for wages to ensure that employees are paid on time and accurately.
- On a quarterly basis, to compile and provide VAT figures.
- To assist with the annual payroll updates and year end submissions to HMRC.
- To assist with the preparation and reconciliation of year end accounts for the group.
- To provide a personal assistant service to the Group Managing Director and to carry out any other duties as deemed relevant and necessary to contribute to the effective running of the business and its relevant departments.
- To resolve any issues and problems in a timely manner, and in liaison with relevant internal and external bodies.
Professional
- To contribute effectively to the management team and to highlight business improvements in line with duties and responsibilities.
- To be aware of the responsibility for confidentiality and conduct oneself in a professional and ethical manner at all times.
- To be accountable for own actions and responsibilities.